- Approval of symposium proposal, host, subject, date and place
- Organizing committee appointed
- Scientific committee appointed
- First announcement circulated
- Symposium website launched
- Symposium bank account set up
- Second announcement circulated, with call for abstracts
- Online registration and abstract submission procedure activated on website
- Preliminary scientific programme agreed upon
- Keynote speakers selected and invited
- Third announcement circulated
- Deadline for receipt of abstracts
- Travel and hotel information available on website
- Editorial board appointed
- All abstracts reviewed and final programme established
- Fourth announcement circulated, with final programme
- Deadline for early registration
- Programme and abstracts booklet printed
- Final deadline for receiving full papers
- Full papers sent to reviewers
- Final deadline for returning reviewed papers
- All papers sent back to authors for revisions
- Final deadline for returning revised papers
- Final check of revised papers completed
- Submission of complete set of papers to ISHS for printing of Acta Horticulturae